Privacy policy

This privacy Policy applies to information we collect when you use www.rootitplatform.com and any other website, (mobile) applications, or services that post a link to this privacy policy (collectively, the Service). This privacy policy describes why and how Rootit BV, Duifhuisstraat 42 9000 Gent, Belgium, VAT BE0735.515.861 (“Rootit”, “Rootit Platform”, “we”, “us” or “our”) collects and uses personal data and provides information about individuals’ rights. It applies to personal data provided to us, both by individuals themselves or by others. We may use personal data provided to us for any of the purposes described in this privacy statement or as otherwise stated at the point of collection.
Personal data is any information relating to an identified or identifiable living person. 
By submitting any personal data to us, you agree with the use by Rootit of such data in accordance with this privacy statement.

 

How we collect your data

Rootit may process following Personal Data via its Website, including without limitation, through the contact form, newsletter form and cookies:

  • Information about computer or mobile device, visits and use of the Website, including IP address, operating system, browser type and geographical location;

  • Any other information that you choose to provide, by any means.

For more information on cookies we refer to our Cookie policy.

Rootit may process following Personal Data of business contacts of its suppliers, customers, prospects, etc.:

  • Personal contact information that is provided to us, such as first name, last name, email address, telephone number, mobile number.

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What we use for data for

Rootit may process Personal Data for its own purposes, including:

  • Proper technical functioning and personalization of the Website;

  • Management of requests for information;

  • Conducting statistical research and analytics;

  • Contacting you for feedback on your use of our services or our website;

  • Delivery of Rootit services, including without limitation, invoicing, customer relationship management;

  • The handling of job applications;

  • Sending a newsletter and/or advertisement, or otherwise contact about products or information we think may interest you.

Data security, accuracy and retention

We attach great importance to the protection of your personal data and maintain appropriate technical and organizational measures to protect your personal data against unauthorized or unlawful processing and/or against accidental loss, alteration, disclosure or access, or accidental or unlawful destruction of or damage thereto.
We retain the personal data processed by us for as long as is considered necessary for the purpose for which it was collected (including as required by applicable law or regulation).   
In the absence of specific legal, regulatory or contractual requirements, our baseline retention period for records and other documentary evidence created in the provision of services is 2 years.

Data recipients and international data transfers

Personal data collected via this website may be transferred from time to time to our third party service providers, which we use to help us run our business. These service providers are located throughout the world and as a result, personal data may be transferred outside the countries where we and our clients are located. This includes to countries outside the European Union ("EU") and to countries that do not have laws that provide specific protection for personal data. 
Where we transfer personal data outside of the EU to a country not determined by the European Commission as providing an adequate level of protection for personal data, the transfers will be under an agreement which covers the EU requirements for the transfer of personal data outside the EU, such as the European Commission approved standard contractual clauses. The European Commission approved standard contractual clauses are available here.
These third party service providers are not permitted to use or disclose your personal data except as necessary to perform services on our behalf or to comply with legal requirements.


Personal data held by us may be transferred to:

  • Third party organizations that provide applications/functionality, data processing or IT services to us. We use third parties to support us in providing our services and to help provide, run and manage our internal IT systems. For example, providers of information technology, cloud based software as a service providers, identity management, website hosting and management, data analysis, data back-up, security and storage services. The servers powering and facilitating that cloud infrastructure are located in secure data centres around the world, and personal data may be stored in any one of them;

  • Third party organizations that otherwise assist us in providing goods, services or information;

  • Auditors and other professional advisers;

  • Law enforcement or other government and regulatory agencies or to other third parties as required by, and in accordance with, applicable law or regulation. Occasionally, we may receive requests from third parties with authority to obtain disclosure of personal data, such as to check that we are complying with applicable law and regulation, to investigate an alleged crime, to establish, exercise or defend legal rights. We will only fulfil requests for personal data where we are permitted to do so in accordance with applicable law or regulation.

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In addition, we may disclose information about you:

  • To enforce our Terms of use;

  • To protect our property, services and legal rights.

In addition, we may disclose or transfer your personal data in the event of a re-organization, merger, sale, joint venture, assignment, or other transfer or disposition of all or any portion of our business.

Your rights

You have the right to access your personal data, as well as to request the rectification, erasure or restriction of the processing of your personal data. Furthermore, you have the right to object to the processing of your personal data, as well as to request data portability of your personal data.
If you believe that your data protection rights have been violated, you have the right to lodge a complaint with a supervisory authority.

We may make changes to this policy

We recognize that transparency is an ongoing responsibility so we will keep this privacy statement under regular review.
This privacy statement was last updated on 19 December 2018.

Contact

If you have any questions or comments regarding the policy concerning the processing of Personal Data after reading this Privacy Statement, please contact us via info@rootitplatform.com or via our contact form.